Based on the needs identified, define specific technical and functional requirements for the virtual waiting room system, including software features, accessibility, and user interface preferences.
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- Build a “one-click” prompt system in your clinical software that suggests possible item numbers based on consultation type, presenting complaint, or care provided.
- Design an eye-catching poster highlighting the benefits of the 45-49 year health check, using infographics to make the information easily digestible.
- Establish a peer support network where staff can share experiences and strategies for managing stress and maintaining work-life balance.
- Provide access to mental health resources, including counseling services or an Employee Assistance Program (EAP), to support staff in managing professional and personal challenges.
- Create a visual communication board with common medical terms and phrases in multiple languages.
- Offer extended hours or weekend appointments to disperse patient load and reduce peak waiting room times.
- Introduce a real-time queue management system that provides patients with updates on their expected wait times, helping them plan their visit better.
- Create a designated “safe word” system that clinicians can use with reception staff or colleagues to alert them to a potentially dangerous situation without alarming the patient.
- Implement a silent alarm system that clinicians can activate discreetly in the consulting room, notifying security or other staff members without escalating the situation.
- Utilize a fish care service that provides regular maintenance and cleaning of the fishtank, ensuring it is always in pristine condition without burdening staff, allowing them to focus on patient care.
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